Administrative Assistant **job details:** + location:Cambridge, MA + salary:$28 per hour + date posted:Tuesday, August 13, 2019 + experience:Experienced + job type:Temporary + industry:Administrative and Support Services + reference:S_788735 + questions:...@randstadusa.com475/549-8806 **job description** Administrative Assistant Administrative Assistant/Coordinator at Global Biotech Cambridge, MA Contract: 1 year contract with possible extension Responsibilities: Job Description: ??? Possess a professional demeanor with a proven success record of providing administrative support with the ability to maintain confidentiality. ??? Proficiency with Microsoft Office Suite and administrator level abilities using SharePoint. ??? Excellent attention to detail, strong prioritization, organizational, and multi-tasking skills. ??? Strong follow-up skills and ability to perform duties with minimal supervision. ??? Exceptional, written and verbal communication skills ??? Ability to multi-task with support and coordination for several managers/team leads Working hours: 8:00 AM - 5:00 PM Skills: Critical Corporate Competencies: --Conduct/coordinate daily, weekly, and/or monthly team or stakeholder meetings --Coordinate training and communication activities as planned --Coordinate documents (validation, etc.) as needed to key stakeholders --Coordinate and update current share point home page assist in organization of Share Point sites for the site Support for Global RIM Program Transformation Meetings and Working Groups: --Collect and organize training materials/meeting minutes --Keep Global RIM SharePoint internal team site well organized --Use templates to manage meetings to achieve the most efficient and economical functioning of the Global RIM Team. --Coordinate and facilitate regularly scheduled team meetings, Support for RIM Steward Network: --Help organize and maintain stakeholder lists and related information --Schedule meetings to onboard new RIM Stewards and for monthly meetings --Work with RIM Stewards to compile content for presentations Support for Offsite Storage: --Coordinate all budgeting details required for offsite storage along with collection of metrics --Manage PO and invoice administration --Coordinate special offsite storage projects in consultation with RIM Leads --Set up user accounts for offsite storage --Run account review reports and ensure only active users remain --Run destruction reports --Support leads in data clean-up projects regarding offsite storage indexes --Facilitate offsite storage training in partnership with RIM Leads and Vendors where appropriate Education: Bachelors Experience: Experienced Qualifications: Teamwork ??? Excellent interpersonal skills; builds collaboration and work well with others Communication ??? Strong written, verbal and interpersonal skills Simplification ??? Identifies ways to streamline or improve work efficiencies Personal Leadership ??? Exhibits positive attitude in approaching challenging situations Creative ??? Creates innovative ideas to improve results of own work area Confidentiality ??? Must have the ability to maintain a high level of confidentiality Sense of Urgency ??? Fosters a strong sense of urgency to meet or exceed goals Prioritization ??? Uses time effectively, prevents irrelevant issues from interfering with work completion Get Things Done ??? Maintains a consistent and high level of productivity despite challenges/obstacles General Team Coordination: Srong SharePoint Skills and MS Office Suite Skills *Biopharma experience is helpful* *Prior administrative/coordinator experience Education and Experience: ??? Bachelors degree OR equivalent work experience ??? 3-5 years solid experience in Administrative Support/Project Coordination ??? Proficient in Word, Excel, PowerPoint, Outlook, and SharePoint ??? Ability to be flexible for global meetings outside of normal business hours Critical Corporate Competencies: ??? Conduct/coordinate daily, weekly, and/or monthly team or stakeholder meetings ??? Coordinate training and communication activities as planned ??? Coordinate documents (validation, etc.) as needed to key stakeholders ??? Coordinate and update current SharePoint home page assist in organization of SharePoint sites for the site Support for Global RIM Program Transformation Meetings and Working Groups: ??? Collect and organize training materials/meeting minutes ??? Keep Global RIM SharePoint internal team site well organized ??? Use templates to manage meetings to achieve the most efficient and economical functioning of the Global RIM Team. 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* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.