Front Desk Administrative Assistant (Finance Company), Manhattan, NY
354 W 54th St
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Our client is a leading private equity real estate asset manager with a focus on Core-Plus, Value-Add, Opportunistic and Development investment strategies, and has transacted over 9 million square feet of residential and commercial real estate acquisitions since its inception in 2002. They are looking to fill a Front Desk Administrative position as soon as possible. This is a permanent opportunity. The office culture is very friendly and family oriented. Not political, etc. The ideal candidate should have a friendly and welcoming demeanor, someone who understands first impressions are important.The person coming into this role must be someone who is happy in a support type of role because there is no upward mobility.The company will be moving to new office in two months and this new hire will be very important in the moving process as far as helping to coordinate everything and packing, etc. This person will also need to work the 1st or 2nd weekend in June to help with the move. Job Tasks:Reception, greeting visitors, entering names into the building security system (needs to be well groomed and articulate).Answering phones, there may be calls from clients, so this will require good phone skills/someone well-spoken and gracious. May also have to set up conference calls.Mail/packages, distributing mail, unloading packages and putting contents away, managing the mail pouch to other offices, making FedEx and US mail labels, using and maintain thePitney Bowes machinePantry maintenance (tidying, keeping the fridge and pantry properly stocked, etc.)Copier maintenance, making sure copiers have paper and toner; scheduling repairs when neededCatering setup/cleanup + serving coffee, beverages to visitorsAssistance with upcoming move to new office. This will involve clerical, organizational and also some physical work.Conference room schedulingMaking copies and scans, binding presentation materials (occasional)Travel support/booking flights and carsFluent in Microsoft office suite, especially Word, Excel, Outlook and Explorer
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.