Full Manager Bookkeeper

Employment Type

: Full-Time


: Accounting

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Dynamic high-profile NYC boutique real estate law firm, with great Midtown location seeks to hire an Office Manager/Bookkeeper responsible for H/R, billing and bookkeeping. The position requires skills and experience in law firm billing, Quick Books, Tabs3, Timeslips, as well as Microsoft Office Products. In addition, this position requires a strong technical, analytic, supervisory, interpersonal and communication skills. Principal Duties and Responsibilities: Management of accounts receivable and accounts payable Ensure that all paper and electronic billing meets Billing Partner and client standards. This requires the constant supervision and communications with Billing Attorneys and close coordination with Administrative Assistants and others involved with the billing process. Manage and review cash accounts for accuracy, track and ensure proper placement in Trust Accounts Process all monies received for client billings, real estate transactions and other miscellaneous items Administrate hiring process + related HR duties Payroll processing and journal entries Bank account reconciliations including IOLA account balances and credit card expense statements Management and daily oversight of online banking Direct communication with clients, vendors, attorneys and staff Review and enter all vendor invoices received including credit card statements Manage and maintain recurring expenses in Quick Books Track third party vendor charges, and enter into individual client accounts in Tabs3 Manage and issue vendor payments on a weekly basis Issue quarterly tax payments to government agencies Process bi-weekly payroll, create journal entries in Quick Books Create, revise and transmit monthly client invoices through Tabs3 Create weekly and monthly financial reports from Quick Books and Tabs3 for partners review Create semi-monthly income/expense report for commission calculations Create year-end information and coordinate with firm accountant Enter year-end journal entries as prepared by tax accountants into Quick Books Determine 1099-Misc vendors. Review for pertinent information. Create forms and mail. From E-closing print 1099-Submission, review for errors and file online to IRS Additional Duties and Responsibilities: Process semi-monthly payroll thru Prestige Employer Administrators Reconcile Monthly benefits statement and cover for eft. Oversee Professional Liability, General Business, Health, Disability, Order all supplies as needed from various vendors. Phone coverage in case receptionist or admin absent Administrate hiring process + related HR duties Deal with outside IT vendor + IT issues Coordinate service providers for office needs Qualifications, Competencies and Skills Minimum seven years of sizable law firm billing experience, which must include not less than two years of sizable law firm billing management responsibility. Proficiency with Quick Books; Tabs3; Timeslips; and Microsoft Office Products Possess the utmost discretion and confidentiality regarding sensitive client, employee and company information A critical thinker with strong reasoning ability Excellent analytical, problem solving, organizational and multi-tasking skills Candidates must possess strong written and verbal interpersonal skills along with a friendly and professional demeanor Must be able to coordinate resources and responsibilities and be able to get along well with others Strong work ethic and professional appearance and manner Work schedule and location Usual work hours are 9am -5:30pm, Monday to Friday. Overtime work may be required from time to time. This job description reflects assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

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